Policies
WPI policies and guidelines – along with federal, state, and local laws – must be observed for all events.
Please be aware that there will be no events on campus during the following WPI Holidays:
- Memorial Day Weekend (Saturday through Monday)
- Observed Juneteenth Holiday
- Observed 4th of July Holiday
- Thanksgiving Holiday (Wednesday through Saturday)
- Winter Holiday Break (December/January Break closure)
Please also notice that events will be restricted to internal student events only with very limited resource support during the following WPI Holidays:
- Martin Luther King Jr. Day
- Patriots’ Day
- Labor Day
- Sunday following Thanksgiving
Classroom Disclaimer: Reservations for events in academic classrooms are subject to change if reserved space is needed for academic scheduling. If your event is displaced for this reason, we will make every effort to find a new space.
University Policies & Guidelines
| Alcohol Policy | Alcohol service on campus must follow strict rules including have a campus police detail present. |
Document
Document
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| WPI Campus Events Policy | All external speakers and performers must be approved prior to your event. |
Document
WPI-Campus-Events-Policy-Aug-2024.pdf (189.46 KB)
Document
External-Speaker-Checklist---Fillable.pdf (532.23 KB)
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| Conference Services Contract | An example of a contract for a conference hosted by an external client. | Program Services Contract (PDF) |
| Participation of Minors | Any event including minors will need to follow some additional protocols. | Participation of Minors in WPI Programming (PDF) |
| Event Guidelines | Event Guidelines | Event Guidelines |
| Grilling Guidelines | Grilling can take place in certain areas on campus following certain rules. | Grilling Guidelines |
| Food Truck Guidelines | Food trucks on the Quad | Food Trucks at WPI Events (PDF) |